HKCH2104015 Executive Assistant II (Various Departments) - Hong Kong Children’s Hospital, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 29/4/2021

Job Title: Executive Assistant II (Various Departments) - Hong Kong Children’s Hospital

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HKCH2104015

Job Type: Full Time

Location: Kowloon Central Cluster-Hong Kong Children%27s Hospital

Description: Rank : Executive Assistant II (Various Departments) Office : Ho ng Kong Children’s Hospital (HKCH), Kowloon Central Cluster Pay : HK$17,888 - HK$21,743 per month Key Responsibilities: To provide clerical and administrative support in offices of clinical or non-clinical departments. To carry out general clerical duties that includes filing, data entry, statistics and record keeping. To h andle word processing, typing and data processing. To handle and draft correspondence. To coordinate and organize meetings, programmes and activities. To handle enquires , perform reception duties, liaise and communicate with staff and clients. To prepare reports and draft meeting notes. To retrieve documents, compile statistics and data research. To compile reports including procurement and budgeting reports for management review. To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input as assigned by supervisor. To follow up minor feedback and complaints with relevant departments. To perform any other duties as assigned by supervisor. Entry Requirements: University graduates; OR Has obtained a Diploma in a specialized function, and has completed F.5 / S.5 with: a. 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR b. 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent. Preferred Attributes/Exposure: Responsible, self-motivated, outgoing and able to work independently with good telephone manner and interpersonal skills. Good command in written and spoken English and Chinese. Hands-on experience in MS Office such as MS Word, Excel & PowerPoint. Experience in analyzing and maintaining a high volume of data. Remarks For Serving HA Staff Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience with HA may also be considered. The selected candidate will be offered either contract or fixed term appointment for 1 - 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies. For External Applicants Appointment will be on contract terms for 1 - 3 years . 5% of total basic salary as end-of-contract gratuity may be of fered upon completion of contract with satisfactory performance. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants The selected candidate may be required to perform shift duty and wear uniform. Renewal of contract will depend on funding, operational needs and appointee’s performance. May be required to work in another work location to meet service needs of the HA. Please submit application online on or before 12 May 2021 . For enquiries, please telephone 3513 3304 or 3513 3307.