KEC/U079/21 Executive Assistant I (Operating Services), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 21/4/2021

Job Title: Executive Assistant I (Operating Services)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: KEC/U079/21

Job Type: Contract Full-time

Location: Kowloon East Cluster-United Christian Hospital

Description: Office: Operating Services, United Christian Hospital Pay: HK$21,895 to HK$25,906 per month Key Responsibilities: 1. To manage the Surgical Instrument Tracking System (SITS). 2. To give advice on the enhancement of SITS. 3. To handle day-to-day issuing, supplying instrument, equipment and store management. 4. To handle consumable items such as cataloguing, topping up, keeping inventory and stock taking. 5. To liaise with hospital Procurement and Supplies Department, Central Sterile Supply Department / Theatre Sterile Supply Unit and the vendor, and to handle supplies and procurement related matters. 6. To supervise staff who preparing monthly reports for stock management of various specialty teams and Enterprise Resource Planning (ERP) procurement system. 7. To handle day-to-day administration functions, office management, meeting coordination, activity / program planning and implementation, and taking notes of meetings. 8. To manage Operating Room IT asset and system. 9. To design computer program and apply computer packages for store management, statistical and analysis work. 10. To relieve annual leave of other OR clerical staff. 11. To perform any other duties as required Entry Requirements: 1. University Graduates with experience; OR 2. Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with: (a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR (b) 5 subjects in HKDSE attaining the level specified below: (i) Level 2 in English Language and Chinese Language, and (ii) Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent Prefer Attributes / Exposure: 1. Good PC skill in MS office, Chinese word processing, PowerPoint, Excel & Access and writing computer programs. 2. Good command of both spoken and written English and Chinese.