HO2104031 Executive Assistant I, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 15/4/2021

Job Title: Executive Assistant I

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HO2104031

Job Type: Full Time

Location: Head Office Cluster

Description: Office: Capital Planning Department, Strategy & Planning Division, HA Head Office Pay HK$21,895 to HK$25,906 per month Job The appointee will provide executive and clerical support to Senior Managers / Managers of the Department. Major duties included, but not limited to, the following: 1. Perform general office administrative duties including data input, word processing/ typing, consolidation of reports, submission of papers and documents, filing and record keeping. 2. Provide executive and logistic support for meetings, seminars, functions and activities. 3. Coordinate seniors’ appointment schedules, draft correspondences and presentation materials. 4. Handle telephone enquiries and liaise with internal and external parties including various Government Bureaus/Departments. 5. Perform any other related duties as assigned by supervisor. Requirements 1. (a) University Graduates with working experience; OR 2. (b). Form 5 / Secondary 5 with: (i) HKCEE 5 passes including English Language (Syl. B) and Chinese Language; or (ii) 5 subjects in HKDSE attaining the level specified below: • Level 2 in English Language & Chinese Language; and • Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; AND diploma in a specialized function AND related working experience. Preferred Attributes 1. Relevant working experience in handling capital works projects related administrative duties. 2. Fluency in written and spoken English and Chinese. 3. Self-motivated, good communication and interpersonal skills, and with a strong sense of responsibility. 4. Good telephone manner and listening skills. 5. Knowledge of common office automation and PC applications such as MS Excel and MS PowerPoint, etc. 6. Ability to perform typing, word processing and / or Chinese word processing. Remarks 1. May be required to work in another work location to meet service needs of the HA. For Serving HA staff 2. Selected candidate will be offered either contract or fixed term appointment for 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies. For External Applicants 3. Appointment will be on contract terms for 3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance. 4. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. Please submit application online on or before 29 April 2021 . For enquiries, please telephone 2300 7653 or 2300 6540.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=HO2104031