NTE2104020 Personal Secretary II(DIIR), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 8/4/2021

Job Title: Personal Secretary II(DIIR)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: NTE2104020

Job Type: Full Time

Location: New Territories East Cluster

Description: Office : Department of Imaging and Interventional Radiology , New Territories East Cluster Pay : HK$16,787 to HK$34,260 (HGPS point 3 to 15) per month including Monthly Allowance (Please see remarks 3) Responsibilities : Provide secretarial and administrative support to senior staff and/or a department independently. To ensure smooth operation of the office, the typical duties include: 1. Schedule meetings / appointments and manage diary for senior staff. 2. Coordinate and arrange departmental meetings / activities / programs and taking minutes. 3. Collate, coordinate data and information for compilation of returns, reports and presentation for the department. 4. Perform office administration and maintain good filing record. 5. Handle telephone calls and enquiries, and make referrals, where appropriate. 6. Assist in rostering, leave arrangement and training activities of the doctors. 7. Perform other duties as assigned by supervisor. Requirements : 1. (a) Passes in 5 subjects in the HKCEE including English Language (Syll B), or equivalent. OR (b) 5 subjects in the HKDSE attaining the level specified below: - Level 2 in English Language; and - Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent. 2. Typing speeds of 50 w.p.m with good skills in word-processing. 3. Knowledge of common office automation (eg E-mail, Internet/Intranet), PC applications (eg Excel, PowerPoint) and other secretarial skills (eg audio typing and shorthand) as specified by user department. 4. Good command of both spoken and written English and Chinese. Preferred Attributes / Exposure : 1. Excellent telephone manner and interpersonal / communication skills. 2. Initiative, self-motivated, responsible and committed. 3. Ability to prioritize task assignments. 4. Ability to organize, maintain and retrieve information efficiently and effectively. 5. Ability to communicate effectively with senior staff and external parties.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=NTE2104020