HKCH2104001 Executive Assistant II - Hong Kong Children’s Hospital, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 1/4/2021

Job Title: Executive Assistant II - Hong Kong Children’s Hospital

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HKCH2104001

Job Type: Full Time

Location: Kowloon Central Cluster-Hong Kong Children%27s Hospital

Description: Rank : Executive Assistant II Office : Administrative Services Department, Hong Kong Children’s Hospital (HKCH), Kowloon Central Cluster Pay : HK$17,888 - HK$21,743 per month Key Responsibilities: To provide daily administrative and clerical support. To coordinate and organize meetings, programmes and activities. To handle enquiries, perform reception duties, liaise and communicate with staff and clients. To prepare reports and draft meeting notes. To carry out general clerical duties that includes filing, data entry, statistics and record keeping. To retrieve documents, compile statistics and data research. To compile reports including procurement and budgeting reports for management review. To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input as assigned by supervisor. Perform any other duties as assigned by supervisors. Entry Requirements: University graduates; OR Has obtained a Diploma in a specialized function, and has completed F.5 / S.5 with: a. 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR b. 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent. Preferred Attributes/Exposure: Responsible, self-motivated, outgoing and able to work independently with good telephone manner and interpersonal skills. Proficiency in PC applications, such as MS Access, Excel, Word, PowerPoint and Chinese word processing. Experience in managing a high volume of data. Good command of written and spoken English and Chinese. Remarks: The selected candidate will be offered either contract or fixed term appointment for 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants Appointment will be on contract terms for 3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants Renewal / extension of appointment will be subject to service needs, availability of funding and job performance. The selected candidate may be required to work irregular hour and perform shift duties. The selected candidate may be required to perform 24-hour shift duty and to perform duties during typhoons, rainstorms and other emergencies. May be required to work in another work location to meet service needs of the HA. Please submit application online on or before 14 April 2021 . For enquiries, please telephone 3513 3310 / 3513 3304.