NTWC-S2103031 Clerk III (Department of Clinical Oncology), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 31/3/2021

Job Title: Clerk III (Department of Clinical Oncology)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: NTWC-S2103031

Job Type: Contract Full-time

Location: New Territories West Cluster-Tuen Mun Hospital

Description: Office: General Office [Medical Record Office], Department of Clinical Oncology, New Territories West Cluster (NTWC) Pay: HK$15,751 to HK$24,518 (HGPS Point 2 to 9) per month (including Monthly Allowance) (See Remark 3) Job : 1. Provide administrative and clerical support for the daily operations of General Office of Department of Clinical Oncology 2. Supervise junior clerical staff and act as a central hub for medical record related issues 3. Perform advanced searching in situation while medical record cannot be retrieved under standard searching procedures. 4. In collaboration with clinical staff, to exercise contingency for situation with “un-retrieved record” 5. Handle the logistics regarding receiving, copying, storage and safe return of patient’s private medical examination reports. 6. Prepare medical records for all new patient registration 7. Check and verify demographic data in patient information system and local Oncology information computer software for new case registration. 8. Trace and communicate with private health care sector regarding the medical exam result 9. With proper filing and bookmarking system, to arrange medical report screening by different team of doctors 10. Safeguard and monitor the loan and return of patients’ clinical records for both intra-hospital and inter-hospital record transfer 11. Contact patients for necessary, follow up action after medical report screening according to doctors’ instruction 12. Handle logistics of medical social welfare documents before and after doctor’s assessment with reference to medical records 13. Carry out medical record screening after certain type of special clinic such as new case clinic and multi-disciplinary team clinic to ensure prescribed FU actions are properly arranged and booked 14. Perform virus scanning for electronic medical record before feeding into the local Oncology information system for subsequent treatment planning 15. Handle the day-to-day logistics of the safe disposal of confidential patient information, overdue and deceased patients’ records 16. Prepare service statistics relating to medical record, e.g. processing time and volume for medical report screening, private medical reports handling, medical social welfare document 17. Assist in service planning involving medical record such as storage space utilization, enhancement of retrieval and filing system, data security and patient information confidentiality protection, etc 18. Perform any other responsibilities and duties as assigned by the supervisors Requirements : 1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent. OR (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: Level 2 in English Language, Chinese Language and Mathematics; and Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects/ Grade E in Other Language subjects; or equivalent. 2. Ability to perform typing, word processing and/or Chinese word processing. Preferable Attributes/Exposure : 1. Knowledge of common office automation (e.g. operation of fax machine) and PC applications (as specified by user department). 2. Knowledge of other dialects (e.g. Mandarin) in the light of individual job requirement. 3. Good interpersonal skills. 4. Relevant experience. Remarks : For Serving HA Staff 1. Serving staff who have completed F.5/S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered. 2. The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms. Serving contract employee will be offered contract employment with an up to 15% total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity, subject to satisfactory completion of the contract. Serving permanent employee will be offered fixed term appointment after which the employee may be reverted back to his/her former substantive rank. 3. The offer of salary and allowance (Cash Allowance, Fixed-flexi Allowance or Monthly Allowance) for serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants 4. Selected candidate will be offered contract terms for 1-3 year(s). Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered upon satisfactory completion of contract. 5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 6. May be required to perform 24-hour shift duty and to perform duties during typhoons, rainstorms and other emergencies. 7. Selected candidate may be required to wear uniform whilst on duties. 8. Required to perform shift duty on Saturday, Sunday and Public Holiday. 9. Job rotation would be arranged for the selected candidate if required. 10. Selected candidate will be posted in Tuen Mun Hospital and may be required to work in another work location to meet service needs of the HA. 11. Renewal of contract will depend on funding, operational needs and appointee’s performance. Please submit application on-line on or before 14 April 2021 . For enquiries, please telephone 3767 7283 .

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=NTWC-S2103031