KCC2103050 Supplies Supervisor II (Cluster Procurement and Supplies Department), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 22/3/2021

Job Title: Supplies Supervisor II (Cluster Procurement and Supplies Department)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: KCC2103050

Job Type: Full Time

Location: Kowloon Central Cluster

Description: Rank: Supplies Supervisor II Office: Cluster Procurement and Supplies Department, Kowloon Central Cluster Pay: HK$15,751 to HK$34,260 (HGPS point 2 to 15) per month including Monthly Allowance (See Remarks 2) Key Responsibilities: 1.Carry out procurement and materials management activities in accordance with the prevailing regulations, administrative directions and plans. 2.Assist in arranging quotation exercises including purchase order placement, coordination and monitoring of the procure-to-pay processes to meet day-to-day operational need. 3.Perform procurement functions including product sourcing, price research and contract monitoring. 4.Perform material management functions including operating inventory control management system and automatic warehouse management system. 5.Review and analyse procurement/consumption history for formulation of procurement plan and creation of bulk contracts. 6.Liaise with relevant stakeholders in the supply chain to ensure the right goods and services are procured and delivered efficiently. 7.Assist in generating procurement and materials management reports and provide clerical support to supervisor(s) for analysis and management review to meet day-to-day operational need. 8.Support general administration such as filling and record keeping. 9.Provide support to systems related to procurement and supplies. 10.Formulate operational guideline, work instruction, service standards as well as training for department. 11.Supervise and train junior staff/ subordinate(s). 12.Perform any other duties as assigned by the supervisor(s). Entry Requirements: 1.Serving staff in the substantive rank of Supplies Assistant with at least 3 years of satisfactory service and have passed the Government Supplies Department competitive examination; OR 2.(i)5 subjects, including English Language (Syllabus B), Chinese Language and Mathematics at Grade E in the Hong Kong Certificate of Education Examination, or equivalent. OR (ii)5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: - Level 2 in English Language, Chinese Language and Mathematics; and - Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects/ Grade E in Other Language subjects; or equivalent. OR 3.A former Hong Kong Polytechnic Certificate of Proficiency in Stores Supervision, or equivalent; OR 4.A former Hong Kong Polytechnic Advanced Certificate in Storekeeping; OR 5.Grade E in Hong Kong Certificate of Education Examination English Language (Syllabus B), or Level 2 in the Hong Kong Diploma of Secondary Education English Language, or equivalent, plus a former Hong Kong Technical College Supply Officers Ordinary Course Certificate. Preferred Attributes / Exposure: 1. Have relevant full-time working experience in procurement/ purchasing and supplies/ logistic/ inventory control/ asset management related department in any public organizations. 2. With a certificate of Purchasing and Supplies/ Logistic/ Supply Chain management/ Operations management. 3. Degree holder. 4. Supervisory experience. 5. Knowledge of common office automation such as MS Office (Word, Excel) and PC applications, ERP, EAM and ICS. 6. Self-motivated, good communication and interpersonal skills. 7. Proactive, responsible, able to work independently and under pressure. Remarks: For Serving HA Staff 1.The selected candidate will be offered either contract or fixed term appointment for 1 to 3 year(s) depending on his/her existing employment terms. Serving contract employee may be offered contract employment with an up to 15% total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity upon completion of contract with satisfactory performance. 2.The offer of salary and allowance (Cash Allowance, Fixed-flexi Allowance or Monthly Allowance) for serving employee upon changes in appointment will be made in accordance with prevailing policies. For External Applicants 3.Appointment will be on contract terms for 1 to 3 year(s). Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered upon satisfactory completion of contract. 4.Retiring staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 5.Selected candidate may be required to work in another work location to meet service needs of the HA. 6.May be required to perform on-call duties/work shift or work outside normal office hours, on public holidays and during typhoon, rainstorm and other emergencies when necessary. 7.The renewal / extension of appointment will be subject to service needs, availability of funding and job performance. Please submit application on-line on or before 6 April 2021 . For enquiries, please telephone 3506 4760.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=KCC2103050