NTWC-S2103019 Executive Assistant I (Nursing Services Division), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 18/3/2021

Job Title: Executive Assistant I (Nursing Services Division)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: NTWC-S2103019

Job Type: Contract Full-time

Location: New Territories West Cluster

Description: Office: Nursing Services Division, New Territories West Cluster (NTWC) Pay: HK$21,895 – HK$25,906 per month Job : 1. To provide support for the operation and maintenance in nursing laboratory and the simulation training centre. 2. To prepare nursing skill equipment for laboratory teaching activities. 3. To assist in procurement of equipment, operation of electronic devices, record-keeping and data entry. 4. To set up filing system for easy retrieving documents, compile statistics & returns and search for useful information effectively and accurately. 5. To assist in preparation of management reports and data analysis when necessary. 6. To assist in planning, coordinating, organizing and managing departmental programs, activities and ad hoc projects. 7. To perform procurement duties such as product sourcing, price research, purchase requisition, etc. 8. To make suggestions / initiations for improving the prevailing workflows and practices. 9. To handle enquiries, liaise and communicate with staff, clients and public. 10. To coordinate and handle minor feedback and complaints with relevant departments. 11. To assist in coordinating meetings including prepare meeting materials and take minutes. 12. To carry out general administrative duties and clerical support that includes filing, data entry and advanced statistics with analysis and record keeping for the daily operation of the department. 13. To assist in the supervision of supporting staff of the department if necessary. 14. To perform other duties as assigned by supervisors. Requirements: 1. University graduates with experience; OR 2. Completed F.5/ S.5 AND Diploma in a specialized function with relevant experience AND with (a) or (b) below: (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B) and Chinese Language, or equivalent; (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: Level 2 in English Language and Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent. Preferable Attributes/ Exposure: 1. Degree in Nursing Studies, Health Sciences, Laboratory Science or related subjects. 2. Fluency in written and spoken English and Chinese. 3. Good interpersonal, organizational and communication skills. 4. Responsible, self-motivated and able to work independently. 5. High proficiency in MS Office (Word, Excel, PowerPoint, Access) and word processing (both English and Chinese). 6. Experience in handling equipment in nursing laboratory and simulation training centre and inventory management system would be an advantage. 7. Experience in move making Remarks: For Serving HA Staff 1. The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms. 2. The offer of salary to serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants 3. Selected candidate will be offered contract terms for 1-3 year(s). 5% of total basic salary as end-of-contract gratuity may be offered upon satisfactory completion of contract. 4. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 5. May be required to perform 24-hour shift duty and to perform duties during typhoons, rainstorms and other emergencies. 6. Selected candidate may be required to wear uniform whilst on duties. 7. Job rotation would be arranged for the selected candidate if required. 8. Selected candidate will be posted in NTWC Hospitals and may be required to work in any work location to meet service needs of the HA. 9. Renewal of contract will depend on funding, operational needs and appointee’s performance. Please submit application on-line on or before 1 April 2021 . For enquiries, please telephone 3767 7286.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=NTWC-S2103019