HO2103016 Executive Assistant I, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 5/3/2021

Job Title: Executive Assistant I

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HO2103016

Job Type: Contract Full-time

Location: Head Office Cluster

Description: Office: Business Support Services Department, Cluster Services Division, HA Head Office Pay HK$21,895 to HK$25,906 per month Job 1. Handle procurement and materials management activities, including but not limited to good receiving, product receiving inspection, dispatching, stocktaking, product recall, etc. 2. Provide administrative support to procurement managers/officers including handling of correspondence. 3. Assist in calling forecast returns, drafting invitation to tender/quotation, receiving tender sample, distribution of tender documents and maintaining filing system. 4. Compile and analyze purchase data. 5. Co-ordinate meetings and projects. 6. Facilitate catalogue management, procurement planning and support Enterprise Resource Planning (ERP) system. 7. Maintain supplier record for vendor performance review. 8. Carry out relevant day-to-day procurement and materials management duties and emergency supply support functions. 9. Perform other related duties as assigned by supervisors. Requirements 1. University Graduates with experience; OR 2. Form 5 / Secondary 5 with HKCEE 5 passes including English Language (Syl B) & Chinese Language; or 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language & Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects. AND diploma in a specialized function AND relevant experience. Preferred Attributes/Exposure 1. Good command of both spoken and written English and Chinese. 2. Experience in procurement and materials management in hospitals/healthcare institutions. 3. Hands on experience in ERP system and product cataloguing. 4. Self-motivated with good communication and interpersonal skills. 5. Good computer skills in Microsoft Word, Excel, Power Point, Access and Chinese word processing. Remarks 1. May be required to work in another work location to meet service needs of the HA. Selected candidate may be posted to designated teams of Business Support Services Department which may be located at Hospital Authority Building or warehouses located in Kowloon district. For Serving HA Staff 2. The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies. For External Applicants 3. Appointment will be on contract terms for 1-3 year(s). 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance. 4. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. Please submit application online on or before 19 March 2021 . For enquiries, please telephone 2300 7800.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=HO2103016