NTWC-S2103002 Executive Assistant II (Various Departments), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 1/3/2021

Job Title: Executive Assistant II (Various Departments)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: NTWC-S2103002

Job Type: Contract Full-time

Location: New Territories West Cluster

Description: Office: Various Departments, New Territories West Cluster (NTWC) Pay: HK$17,888 – HK$21,743 per month Job: 1. To provide clerical and administrative support in offices of clinical or non-clinical departments. 2. To carry out general clerical duties that includes filing, data entry, statistics and record keeping. 3. To h andle word processing, typing and data processing. 4. To handle and draft correspondence. 5. To coordinate and organize meetings, programmes and activities. 6. To handle enquires , perform reception duties, liaise and communicate with staff and clients. 7. To prepare reports and draft meeting notes. 8. To file and retrieve documents, compile statistics and returns. 9. To assist in collecting and analyzing data for management reporting. 10. To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input as assigned by supervisor. 11. To follow up minor feedback and complaints with relevant departments. 12. To perform any other duties as assigned by supervisor. Requirements: 1. Completed F.5/ S.5 AND diploma in a specialized function with (a) or (b) below: (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B) and Chinese Language, or equivalent; (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: l Level 2 in English Language and Chinese Language; and l Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent. OR 2. Completed F.5/ S.5 AND relevant diploma in a specialized function with working experience. Preferable Attributes/ Exposure: 1. Good command of both written and spoken English and Chinese. 2. Hands-on experience in MS Office including both Chinese and English word processing, Excel, PowerPoint, etc. 3. Responsible, self-motivated, outgoing and able to work independently with good communication and interpersonal skills. 4. Commitment and flexible working hours (over time during project deadlines). Remarks: For Serving HA Staff 1. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered. 2. The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms. 3. The offer of salary to serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants 4. Selected candidate will be offered contract terms for 1-3 year(s). 5% of total basic salary as end-of-contract gratuity may be offered upon satisfactory completion of contract. 5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 6. May be required to perform 24-hour shift duty and to perform duties during typhoons, rainstorms and other emergencies. 7. Selected candidate may be required to wear uniform whilst on duties. 8 . Job rotation would be arranged for the selected candidate if required. 9. Selected candidate will be posted in hospitals / clinics in New Territories West Cluster and may be required to work in another work location to meet service needs of the HA. 10. Renewal of contract will depend on funding, operational needs and appointee’s performance. Please submit application on-line on or before 31 March 2021 . For enquiries, please telephone 3767 7286.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=NTWC-S2103002