Executive Assistant, Development Bureau (Ref: 44011)

Department: Development Bureau

Publish Date: 2021-02-26 00:00:00

Job Title: Executive Assistant

Salary (Monthly): $42611

Salary (Hourly): $N/A

Salary (Daily): $N/A

Entry Requirements:

Candidates should:

(a) have a bachelor degree from a local university, or equivalent;
(b) have attained Level 3 or above in Chinese Language and English in the Hong Kong Diploma of Secondary Education Examination or Hong Kong Certificate of Education Examination (HKCEE) or equivalent;
© have a minimum of five years’ full-time post-qualification working experience;
(d) have strong communication skills and good command of written and spoken English and Chinese;
(e) be mature, self-motivated and capable of multitasking; and
(f) be proficient in using Microsoft Word, Excel and PowerPoint.

Duties:

(a) To assist in providing executive support to sections under the Bureau, including serving as the contact point of the office, handling public enquiries and maintaining enquiries registries pertaining to the sections;

(b) To assist in the launch and maintenance of information release through the dedicated channels, which including but not limited to preparation of text and layout of the websites as well as timely updates of information and reference materials to the websites;
© To provide logistic support for meetings, visits and public engagement activities/programmes of the sections under the Bureau;
(d) To perform general administrative duties to support the day-to-day operation of the sections under the Bureau, including the setup and maintenance of filing system and record management for the sections as well as handling office accommodation related duties, etc.; and
(e) To perform any other duties as required by the Bureau.

Terms of Appointment:

Successful candidate(s) will be employed on non-civil service contract terms for an initial period of one year.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
© Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend selection interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview without being subject to any further shortlisting criteria.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to together with their applications forms to the below enquiry address.

How to apply:

Application form [G.F. 340 (Rev. 3/2013)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s Internet Website (http://www.csb.gov.hk).


Completed application form stating the position apply for, together with a full curriculum vitae and copies of relevant documents (as specified below), should reach the enquiry address indicated below by post on or before the closing date for application.
(a) a full curriculum vitae including:
(i) details of bachelor degree (e.g. major subject and class and division of honours) or diploma; and
(ii) employment records with detailed description of duties;
(b) copies of all relevant certificates and academic transcripts of studies; and
© copies of employment proof.

Please mark “Application for the position of Executive Assistant” on the envelope. Applicants should ensure that correct address is clearly printed or written on the envelope and sufficient postage is affixed before posting to avoid unsuccessful delivery of application. Any underpaid mail items will be returned or disposed of by the Hong Kong Post. Candidates will bear by any consequence arising from paying insufficient postage.

The postmark date on the envelope will be regarded as the date of application. Application received after the stated closing date will not be considered. Application submitted by email or fax, or not made in the prescribed form, or incomplete, or not signed, or without the required supporting documents or late, or submitted by email or fax will not be accepted.

Candidates who are selected for interview will normally receive an invitation in about eight weeks from the closing date for application, but this timing is subject to change without prior notification to applicants. Those who are not invited for interview may assume that their applications are unsuccessful.


Enquiry Address:

Personnel Section, Planning and Lands Branch, Development Bureau, 18/F, West Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong

Enquiry Telephone: 3509 7857 / 3509 7824

Application Start Date: 2021-02-26 00:00:00

Application End Date: 2021-03-04 17:00:00