HOITD2102005 Executive Assistant I (IT Strategy Support Services), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 22/2/2021

Job Title: Executive Assistant I (IT Strategy Support Services)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HOITD2102005

Job Type: Contract Full-time

Location: Head Office Cluster-Information Technology Services

Description: Office: Information Technology and Health Informatics Division, HA Head Office Pay HK$21,895 to HK$25,906 per month Job Working in Information Technology Strategy Support Services (ITSSS) Unit, the incumbent will support the provision of administrative services for Information Technology and Health Informatics Division (IT&HID) offices located in HA and non-HA premises. Key responsibilities include: Support the day-to-day operation of administrative services in IT&HID offices including but not limited to the procurement of office services, furniture and equipment and related service contract renewal, inventory management, management on postal and messengerial services, office facilities & equipment, carpark, and office accommodation related activities. Liaise with users on accommodation requirement and work closely with various stakeholders on office renovation and relocation projects. Assist in estate management including liaison with service contractors and monitoring work progress. Assist in organizing and providing logistic support for meetings, activities, events and programs for the Division. Maintain and update records and database related to the office administration. Serve as the Occupational Safety and Health (OSH) Coordinator and assist in coordinating the OSH matters for the Division. Coordinate meetings and draft correspondence, minutes, discussion papers and reports. Supervise and monitor the performance of junior staff. Perform other ad-hoc duties in related functions and may be required to perform emergency duty in case of accidental events outside office hours. Requirements University Graduates with experience; OR F.5/S.5 with: (i) HKCEE 5 passes including English (Syl. B) and Chinese; or (ii) 5 subjects in HKDSE attaining the level specified below: · Level 2 in English Language & Chinese Language; and · Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects AND diploma in Administration / Management / Language / Social Science AND relevant experience. Preferred Attributes Experience in administration / executive support, preferably in public organization / healthcare settings. Experience in compilation of data and management reports. Well organized, strong sense of responsibility, self-motivated and able to work independently. Good command of both written and spoken English and Chinese. Good interpersonal and communication skills. Proficiency in common computer software, including MS Word, MS Excel, MS PowerPoint and Chinese word processing.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=HOITD2102005