HO2102024 Executive Assistant I, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 19/2/2021

Job Title: Executive Assistant I

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HO2102024

Job Type: Contract Full-time

Location: Head Office Cluster

Description: Office: Corporate Clinical Psychology Services (CCPS), Quality & Safety Division, HA Head Office Pay HK$21,895 to HK$25,906 per month Job The incumbent will be responsible to carry out the following duties: 1. Provide executive and secretarial support to the Senior Clinical Psychologist (SCP) including managing meetings / visits / events’ schedules and compiling general correspondences of the SCP. 2. Perform secretariat duty to committee / functional meetings of the center. 3. Assist managers of CCPS to provide clerical and logistics support in the daily operation of the center, including but not limited to matters related to general administration, human resources, budget control, procurement & inventory management as well as facilities / center management. 4. Assist Clinical Psychologists and managers of CCPS to prepare documents, progress reports and presentation materials. 5. Perform receptionist duties and answer enquiries. 6. Assist in event management logistics and provide executive / administrative support in professional training programs for HA staff. 7. Provide executive support to other functional units of the center and any ad hoc projects / tasks as assigned. Requirements 1. University Graduates with experience; OR 2. Form 5 / Secondary 5 with HKCEE 5 passes including English Language (Syl B) & Chinese Language; or 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language & Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects. AND diploma in a specialized function AND relevant experience. Preferred Attributes/Exposure 1. Working experience in secretarial duties and / or coordinating programs / events / marketing. 2. Experience in center management / office administration. 3. Good PC skills including MS Word, Excel, Access, PowerPoint, Chinese word processing, website editing and graphic design. 4. Proficient in written Chinese and English. 5. Mature, responsible, self-initiated and able to work under pressure. 6. Detail-oriented, multi-tasking and able to work in fast-paced environment. 7. Good interpersonal, language and communication skills. 8. Relevant work experience in healthcare organization or institution. Remarks 1. May be required to work in another work location to meet service needs of the HA. 2. May be required to work irregular hours, during typhoons and rainstorm and other contingencies / emergencies. For Serving HA Staff 3. Selected candidate will be offered either contract or fixed term appointment for 3 years depending on his / her existing employment terms. The offer of salary to serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies. For External Applicants 4. Appointment will be on contract terms for 3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance. 5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. Please submit application online on or before 5 March 2021 . For enquiries, please telephone 2300 7800.

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=HO2102024