Company/Organisation: Hong Kong Hospital Authority
Post Date: 7/1/2021
Job Title: Executive Assistant II (Various Clinical Departments)
Staff Group: Clerical, Secretarial and Supporting
Reference Number: KCC2101008
Job Type: Full Time
Location: Kowloon Central Cluster-Queen Elizabeth Hospital
Description: Rank: Executive Assistant II Office: Various Clinical Departments, Kowloon Central Cluster Pay: HK$17,888 - HK$21,743 per month Key Responsibilities: 1. To support medical staffs and under supervision in the secretarial office: - Relieve administrative work of clinicians such as to arrange medical boards, handle PRO/MRO requests and manage schedules of senior medical staffs. - Retrieve and consolidate regular return of HR matters including roster/ call-list preparation, manpower deployment and rotation, leave management, allowances claims and outside work application. - Support professional/clinical training matters including preinternship, interns, training sponsorship application, milestone monitoring, infection control training etc. - Support various audit and quality enhancement programs. - Support the increasing workload derived from projects including but not limited to: - Pre-internship Blocks and mandatory training for Interns - Increase utilization of SHS - IPMOE (E-Cert Activation Coordinator) - Hospital redevelopment project - Document control 2. To carry out general clerical duties that includes data entry, simple statistics and record keeping. 3. To retrieve documents, compile statistics and data research. 4. To prepare materials for meetings and draft meeting minutes. 5. To coordinate and organize meetings, programmes and activities. 6. Perform any other duties as assigned by supervisors. Entry Requirements: 1. University Graduates; OR 2. F.5/ S.5 AND relevant diploma in a specialized function with experience. Preferable Attributes/ Exposure: 1. Responsible, self-motivated, outgoing and able to work independently with good telephone manner and interpersonal skills. 2. With experience in performing reception duties would be an advantage. 3. Strong communication skills. 4. Proficiency in PC applications, such as MS Access, Excel, Word, PowerPoint and Chinese word processing. 5. Experience in managing a high volume of data. 6. Good command of written and spoken English and Chinese. Remarks : For Serving HA Staff 1. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered. 2. The selected candidate will be offered either contract or fixed term appointment for 1 to 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants 3. Appointment will be on contract terms for 1 to 3 years. 5% of total basic salary may be offered as end-of-contract gratuity upon completion of the contract with satisfactory performance. 4. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rejoin Mechanism of HA. For All Applicants 5. Renewal of contract may be considered depending on funding availability, operational needs and satisfactory performance of the appointee. 6. Selected candidate may be required to perform shift duty and wear uniform and face mask and suitable PPE. 7. May be required to work in another work location to meet service needs of the HA. Please submit application on-line on or before 20 January 2021 . For enquiries, please telephone 3506 4676.