Senior Facilities Officer / Senior Property Officer - Jones Lang LaSalle Ltd - Central

Job Highlights
Customer Services
Facilities Management
Fresh Graduate will also be considered
Job Description

Senior Facilities Officer / Senior Property Officer

Duties and responsibilities:

Assist meeting and conference room bookings, fully understand of meeting rooms set up capabilities and technical abilities, ensure speedy response to enquiries and to give appropriate recommendations for meetings or events
Perform daily facility walk around to provide visual check of operations and record all information in the predefined checklist
Actively follow up requests/complaints from clients or guests, report problems to facilities manager if needed
Provide comprehensive facilities management for the office premises to client site
Arrange and oversee civil/maintenance works including but not limited to coordinate with vendors/contractors/landlord to meet the client’s requirements, prepare quotations and complete analysis & evaluation, present materials and provide recommendation
Inspect security and building facilities and conduct audits to ensure all systems are managed to the highest standards
Monitor performance of vendors and the team to ensure works are compliance with local regulations and policies and company standards including health and safety work practices
Overall management of housekeeping issues include general cleaning, pest control and environment management performed by cleaning vendor
Attend and escalate any emergency situation to facilities manager and prepare incident report
Prepare and conduct induction training to vendors and users on work procedures and policies
Assist in the implementation and management of a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential services and environmental
Support the implementation and monitoring of disaster recovery and business continuity plans
Follow established escalation procedures and incident reporting procedures
Support and coordinate workplace initiatives, including but not limited to communications campaigns and company events
Liaise and work closely with catering team/vendors on meetings/events preparation
Active involvement in the monitoring and achieving the required Key Performance Indicators
Assist in the evaluating the vendor procurement and management practices of your designated site and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.
Co-ordinate and monitor the contractor management program ensuring all vendors comply with all aspects of their agreement
Ensure the Contract Management Database is up to date at all times
Handle invoices payment timely, manage project budgets and initiate saving suggestions
Compile appropriated reporting for client on regularly basis
Assist in upkeep site staff records e.g. leave applications, expenses claim, attendance summary


Diploma qualification in hospitality, facilities management or property management
Experience in facilities-related matters and/or occupational safety will be advantaged.
Good planning and organizational skills to prioritize works and meet tight deadlines
Excellent people skills and ability to interact with a wide range of client staff and demands
Good understanding of facilities and housekeeping management
Strong command of English and Chinese
Proficient in Microsoft applications including Word, Excel and PowerPoint

Application Method:

Please state “IFM/POFO/JC” in the subject line of the application.

Applicants not invited for interviews within 4 weeks may consider their applications unsuccessful.

Information provided will be kept for 12 months and we will contact you if there are potential openings in the future.

Additional Information
Career Level
Non-Degree Tertiary
Years of Experience
Job Type
Full Time, Permanent
Job Functions
Admin & HR, Receptionist, Sales, CS & Business Devpt, Customer Service - Supervisor / Officer, Property / Real Estate, Property Management
Company Overview
JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.6 billion, operations in over 80 countries and a global workforce of over 91,000 as of December 31, 2020. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit

Application link:{"ApplySource"%3A7}