NTWC-S2101025 Executive Assistant II (Finance), Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 29/1/2021

Job Title: Executive Assistant II (Finance)

Staff Group: Clerical, Secretarial and Supporting

Reference Number: NTWC-S2101025

Job Type: Contract Full-time

Location: New Territories West Cluster

Description: Office : Department of Finance, New Territories West Cluster (NTWC) Pay : HK$17 ,888 – HK$ 21,743 per month Job : Report to the Finance Manager of Payment Team, the candidate will manage the assigned duties as follows: 1. Perform payment functions including invoice settlement and vetting of payment claims. 2. Maintain fixed asset records and prepare for fixed asset reconciliation . 3. Assist in preparation of monthly accruals, prepayments and account reconciliation schedule. 4 . Assist in accounting system implementation, upgrade and maintenance . 5 . Assist in interim and year-end closing exercise. 6 . Assist in co-ordination of ad-hoc projects whenever necessary. Perform data analysis and report findings and recommendations. 7 . Perform any other duties as assigned by supervisor. Requirements : 1. Completed F.5/ S.5 AND Diploma in specialized function with (a) or (b) below: (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B) and Chinese Language, or equivalent; (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: Level 2 in English Language and Chinese Language; and ​​​​​​ Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent. OR 2. Completed F.5/ S.5 AND Diploma in specialized function with relevant working experience. Preferable Attributes/ Exposure: 1. Pursuer / Holder of a qualification in Accounting. 2. Good application of HA financial systems including Oracle Enterprise Resources Planning (ERP), etc. 3. Proficiency in common office automation and PC applications (e.g. Excel, Access, PowerPoint, Word and Chinese word processing). 4. Self-motivate, strong analytical mind, good organizing and interpersonal skills. 5. Fluency in spoken and written E nglish and Chinese. Remarks : For Serving HA Staff 1. Serving staff who have completed F.5/ S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered. 2. The selected candidate will be offered either contract or fixed term appointment for 1-3 year(s) depending on his/her existing employment terms. 3. The offer of salary to serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants 4. Selected candidate will be offered contract terms for 1-3 year(s). 5% of total basic salary as end-of-contract gratuity may be offered upon satisfactory completion of contract. 5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 6 . May be required to perform 24-hour shift duty and to perform duties during Sundays / Public Holidays, typhoons, rainstorms and other emergencies. 7 . Selected candidate may be required to wear uniform whilst on duties. 8. Job rotation would be arranged for the selected candidate if required. 9 . Selected candidate will be posted in Tuen Mun Hospital and may be required to work in another work location to meet service needs of the HA. 10 . Renewal of contract will depend on funding, operational needs and appointee’s performance. Please submit application on-line on or before 16 February 2021 . For enquiries, please telephone 3767 7 286 .

Link: https://ha.taleo.net/careersection/jobdetail.ftl?job=NTWC-S2101025