HKEC210203 Senior Human Resources Assistant, Hong Kong Hospital Authority

Company/Organisation: Hong Kong Hospital Authority

Post Date: 1/2/2021

Job Title: Senior Human Resources Assistant

Staff Group: Clerical, Secretarial and Supporting

Reference Number: HKEC210203

Job Type: Full Time

Location: Hong Kong East Cluster

Description: Rank : Clerk III Office : Human Resources Division, Hong Kong East Cluster Pay : HK$15,751 to HK$24,518 (HGPS Pt 2 to Pt 9) per month including Monthly Allowance (See Remarks 3) Key Responsibilities: Perform clerical duties following general instructions or prescribed procedures in specialized function(s) under supervision. The typical duties include: 1. Assist in day-to-day human resources operations. 2. Input data into human resources information systems. 3. Maintain human resources records. 4. Assist in preparation of management reports and / or statistical analysis. 5. Answer enquires from staff members and / or public. 6. Provide logistic support on functions, meetings and activities organized by the Human Resources Division. 7. Conduct operations in the areas of database administration and management. 8. Perform any other duties as assigned by supervisors. Entry Requirements: 1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent. OR (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: ─ Level 2 in English Language, Chinese Language and Mathematics; and ─ Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects; or equivalent. 2. Ability to perform typing, word processing and/or Chinese word processing. Preferable Attributes/Exposure: 1. Relevant working experience in human resources, in particular remuneration & benefits and/or recruitment & appointment function. 2. Knowledge in using common office equipment, MS Office applications (such as Word, Excel, PowerPoint, Access and Outlook) and human resources information systems (such as ERP HCM and e-Recruitment System). 3. Good interpersonal, communication and organizational skills. 4. Ability of working independently with minimal supervision. 5. Possession of a post-secondary educational qualification in human resources management. Remarks: For Serving HA Staff 1. Serving staff who have completed F.5/S.5 or equivalent and have 2 years’ clerical experience within HA may also be considered. 2. Selected candidate will be offered either contract or fixed term appointment for up to 3 years depending on his / her existing employment terms. (a) Contract employee - will be offered contract employment with an up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as contract-end gratuity subject to completion of contract with satisfactory performance. (b) Permanent employee - will be offered a fixed term appointment after which the employee may be reverted back to his/her former substantive rank. 3. The offer of salary and allowance (Cash allowance, Fixed-flexi allowance or Monthly allowance) for serving employees upon changes in appointment will be determined based on the remuneration package / employment terms of the staff concerned and prevailing policies. For External Applicants 4. Selected candidate will be offered contract term appointment for up to 3 years. Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as contract-end gratuity may be offered upon completion of contract with satisfactory performance. 5. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants 6. May be required to work in another work location to meet service needs of the HA. 7. The renewal / extension of appointment will be subject to service needs, availability of funding and job performance. 8. Please submit on-line application on or before 28 February 2021 . For enquiries, please telephone 2595 5860.