Contract Clerk, Home Affairs Department (Ref: 43864)

Department: Home Affairs Department

Publish Date: 2021-02-09 10:00:00

Job Title: Contract Clerk

Salary (Monthly): $12810

Salary (Hourly): $N/A

Salary (Daily): $N/A

Entry Requirements:

(a)(i) Level 2 or equivalent (Note 1) or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) (Note 2), or equivalent; or

(ii) Level 2 (Note 3) / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE) (Note 2), or equivalent; and
(b) met the language proficiency requirements of Level 2 (Note 3) or above in Chinese Language and English Language in HKDSEE or HKCEE, or equivalent; and
(c) a minimum of two year’s full-time clerical or secretarial working experience; and
(d) good computer knowledge including proficiency of MS Word and Excel; and
(e) Chinese word processing speed of 20 words per minute and English word processing speed of 30 words per minute. Suitable candidates may be required to attend a typing speed test.


(a) to assist in organising various celebration and community activities including coordinating with government departments and non-government organisations;

(b) to assist in computer data inputting and liaison work;
(c) to assist in office administration, personnel and accounting matters;
(d) to assist in drawing up sketches, printing and putting up table/seat labels, arranging souvenirs, handling inventories and stores, etc;
(e) any other duties as assigned including delivery of materials and outdoor duties; and
(f) if necessary, will be required to work outside normal office hours including Saturday, Sunday and public holidays.

Terms of Appointment:

Successful candidates will be appointed on non-civil service contract terms from April/ May 2021 to October/ November 2021. Renewal of contract will be subject to the service need of the Department and the performance of the candidate.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau’s website at under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.

How to apply:

Application Form [G.F.340 (Rev.3/2013)] are obtainable from any Home Affairs Enquiry Centres, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s web site ( Completed application forms, together with copies of academic qualifications and documentary proof of working experience, should reach the Special Duties Team, Home Affairs Department, 4/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong on or before the closing date for application (the postmark date on the envelop will be regarded as the date of submission of application). Please mark " Application for the post of Contract Clerk" on the envelop. Applicants should ensure that the correct address is clearly printed or written on the envelope and sufficient postage is affixed before posting to avoid unsuccessful delivery of application. Any underpaid mail items will be returned or disposed of by the Hongkong Post.

Applications which are late, incomplete or without the relevant supporting documents will not be considered. Candidates who are selected for interview will normally receive an invitation in about four weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful.

Enquiry Address:

Special Duties Team, Home Affairs Department, 4/F, Southorn Centre, 130 Hennessy Road, Wan Chai, Hong Kong.

Enquiry Telephone: 2835 2339

Application Start Date: 2021-02-09 10:00:00

Application End Date: 2021-02-23 17:00:00